Privacy Policy & Data Governance

1. Corporate Identity & Data Controller

This Privacy Policy applies to all services offered through https://cinasourcing.com. The platform is operated by CINA SOURCING, based in Shenzhen, Guangdong Province, China.

In orchestrating factory matching, 1688.com/Taobao purchasing, price negotiations, custom OEM/ODM packaging, quality control inspections, and cross-border freight forwarding via our dedicated shipping division, Cina Logistics (cinalogistics.com), CINA SOURCING acts as the primary data controller for client project records and procurement operations.

2. Information We Collect

We collect and manage trade-related information strictly to provide accurate quotes and fulfill cross-border procurement contracts:

• Commercial Project & Engineering Data: Product design specifications, Bill of Materials (BOM), CAD/STP technical drawings, target wholesale budgets, purchase quantities, packaging files, dieline templates, and custom tooling parameters.
• Client Corporate Identifiers: Point of contact names, registered company names, business email addresses, WhatsApp lines, phone numbers, billing credentials, and physical corporate premises.
• Payment & Settlement References: Wire transfer (T/T) confirmations, Wise reference numbers, Payoneer receipts, or PayPal transaction IDs. (Note: We do not process, record, or store raw credit card numbers or banking passwords on our infrastructure).
• Inspection & Quality Documentation: Factory audit findings, defect logs, high-resolution on-site photographs, material lab tests, and pre-shipment quality pass/fail certificates.
• Export & Customs Documentation: Consignee details, Importer of Record (IOR) declarations, EORI/VAT/Tax ID numbers, commercial invoices, packing lists, and destination warehouse delivery locations (including Amazon FBA fulfillment centers).
• Automated Device & Browsing Telemetry: Anonymized IP addresses, browser variants, operating systems, session duration, and referral paths captured via server logs, Google Analytics 4, and Google Ads tracking tags.

3. Legal Bases for Processing (GDPR, CCPA & Global Compliance)

We process your data strictly under lawful, standardized international legal frameworks:

• Contractual Execution: Processing RFQ inquiries, verifying production runs, completing domestic Alipay/RMB payments, and executing warehouse preparation and delivery.
• Legitimate Commercial Interests: Preventing unauthorized fraud, maintaining operational records, verifying factory licensing, and optimizing our web interface.
• Statutory & Trade Obligations: Satisfying mandatory Chinese Customs export filings, anti-money laundering (AML) protocols, and importing destination requirements (US CBP, UK HMRC, CBSA, and EU customs).
• Explicit User Consent: Voluntary opt-ins for periodic sourcing updates, direct communications, and analytical/marketing cookie trackers.

4. Advertising & Analytics Disclosures (Google Ads & Analytics)

Our website uses Google Ads Conversion Tracking, Google Tag Manager, and Google Analytics 4 to evaluate site effectiveness and improve commercial outreach:

• Third-party providers, including Google, use first- and third-party cookies to serve, analyze, and optimize advertisements based on previous visits to our web pages.
• No personally identifiable information (PII)—such as client names, email addresses, phone numbers, or proprietary CAD drawings—is ever transmitted to Google advertising databases.
• Visitors can opt out of personalized advertising tracking at any time by configuring their browser settings, visiting the Google Ads Settings portal, or utilizing the Network Advertising Initiative Opt-Out Page.

5. Controlled Data Sharing & Third-Party Disclosures

CINA SOURCING maintains strict confidentiality. We do not sell, rent, lease, or monetize client project information to data brokers or advertising exchanges. Disclosures are limited to vetted operational partners essential to your production:

• Audited Manufacturing Partners: Technical manufacturing data (dimensions, materials, tolerances) is shared only with verified factories bound by mutual non-disclosure terms.
• Integrated Logistics Division (Cina Logistics): Cargo dimensions, weights, packing declarations, and destination addresses are shared with our logistics division (cinalogistics.com) and international carriers (e.g., DHL, FedEx, UPS, Matson, COSCO) to execute freight handling and customs clearance.
• Accredited Testing Facilities: Component samples are shared with third-party testing laboratories (such as SGS, TÜV, or Intertek) when mandatory safety compliance (CE, FCC, RoHS, FDA, CPSIA) is requested.
• Statutory Authorities: Disclosures made when required by applicable law, search warrants, court orders, or customs enforcement queries.

6. Cross-Border Data Transfers

Our central sourcing offices, quality inspection stations, and consolidation warehouses are located in Shenzhen, Guangdong Province, China. When clients in the United States, United Kingdom, Canada, Australia, or the European Union submit inquiries, their data is transferred to, stored, and processed in China to facilitate factory negotiations, product manufacturing, quality checks, and export logistics. We apply TLS/SSL encryption protocols and internal access controls to safeguard all international data transfers.

7. Data Security & Retention Standards

All project uploads, technical engineering files, and correspondence are protected using industry-standard TLS encryption, server-side firewall configurations, and restricted access privileges. Commercial records, purchase orders, inspection logs, and customs paperwork are retained for a period of seven (7) years to comply with accounting standards, international commercial law, and customs audit requirements.

8. Your Rights (GDPR & CCPA/CPRA Frameworks)

Depending on your country or region of residence, you maintain enforceable rights regarding your personal records:

• Access & Rectification: The right to request copies of your stored data and update inaccurate contact or billing details.
• Erasure ("Right to Be Forgotten"): The right to request the deletion of your personal records, subject to ongoing statutory accounting or customs retention requirements.
• Restriction & Objection: The right to limit or object to specific automated processing or marketing communications.
• Non-Discrimination: We do not alter service levels, reject quotes, or penalize any client for exercising their lawful privacy rights.

To exercise any of these protections, submit your request directly to info@cinasourcing.com.

9. Policy Updates

We may update this Privacy Policy periodically to reflect enhancements in our procurement technologies, customs workflows, or international data protection laws. Any modifications will be posted to this URL with an updated revision date.